Both appear on the printed sheet and in Online. Leave the date blank to plan for today — or set it ahead to prepare a plan for a future day. This is the one Plan Date the whole app uses; Print and Online always follow it.
Build today's grid
Pick who's in today from your Staff list, set their shift + position, and the break plan builds itself. Keep this tab open for alarms.
Finer precision (5 min) can pack tighter days better, but produces less round-numbered break times — 15 min is easiest to remember and announce.
Your Staff list is empty — add Staff in the Staff tab first.
Break & Meal Status
Countdown to each person's meal deadline(s), based on your organization's own configured Break & Meal Rules (Settings). This is a planning aid, not a legal compliance determination — confirm current law and your store's policy with HR.
Add Staff
One-time setup. Name + Skills — saved on this phone, reused every day in the Today tab.
Share Staff with another manager
Share Staff
Export from any manager's phone, then Import on another — new Staff get added in with their name, Skills and Position preferences. Anyone already on the receiving phone is left exactly as-is (edit their Skills or preferences there by hand, same as today).
Scan with the other manager's phone camera, or copy the text below and paste it into their Import box.
Found items
Log a found item
Stays saved on this phone — never cleared by "Clear day".
Someone's looking for something
Log a request
A customer or Staff member is missing something. Save their contact so whoever finds it can reach them.
Sync with another phone
Combine logs from multiple phones
Each phone keeps its own Lost & Found log. Export from any phone, then Import on the one phone you want to be the shared record — new items get added in, nothing already there gets duplicated.
Scan with the other phone's camera app (it'll offer to open Safari), or copy the text below and paste it into that phone's Import box.
📢 Note to Staff
Goes out with today's Export (QR/text) — Staff can see this note in their plan. Separate from your personal notes below; nothing here is dated or categorized, it's just today's message.
Saved automatically
Add a note
Handoffs, customer issues, things to tell your manager. Saved on this phone, grouped by category.
☁️ Online plans
Plans saved online — one per Plan Date. Published plans are what Staff see on their Online tab; drafts stay Manager-only. Open a plan to bring it back into Plan Hub, edit it, then update the same plan. Needs internet.
This plan
Export
Export (manual sharing)
Hand today's plan to another phone, or keep a copy, with no internet at all — a QR code or copyable text. Works exactly as it always has, independent of the online plans above.
Scan with Staff's phone camera. If scanning is awkward, copy the text below instead — both carry the same data, fully offline.
Positions
Add, edit, or remove the positions your store uses. Each one can have its own time-based minimum and maximum coverage, whether it's exempt from coverage math entirely, and how many rows it gets on the printed plan.
Skills
Extra tags Staff can have that aren't full Positions with their own coverage minimums. A Position's own name is already usable as a Tag — this is only for additional, non-Position skills.
Break & Meal Rules
Define the breaks and meals your organization requires. This is a planning aid, not a legal determination — confirm current law and your policies with HR. Auto Plan and manual "Add + build plan" both refuse to build a plan until at least one rule is enabled here.
Advanced Planner Settings
How the planner searches within your Break & Meal Rules — not legal rules themselves. Safe defaults; most stores never need to change these.
Appearance
Changes only how this Plan Hub looks on this phone — never affects Auto Plan or any coverage rule.